Excel for therapy centre management vs Theraflow
Most therapy centres run billing in Excel, attendance on paper and parent updates in WhatsApp groups. This page compares that setup with Theraflow, row by row, for owners deciding whether to switch.
Spreadsheets + WhatsApp | Theraflow | |
|---|---|---|
| Session scheduling | Manual coordination, double-bookings, no visibility | Digital calendar with AI scheduling suggestions |
| Attendance tracking | Paper registers or shared Google Sheets | One-tap digital logging from therapist's phone |
| Session notes | Handwritten notes, often lost between therapists | Digital notes with full history for every patient |
| Therapist handovers | No context. Backup therapist starts blind | Complete session history accessible in seconds |
| Parent visibility | Parents ask 'Is therapy working?' No easy answer | Dedicated parent app with progress tracking and milestones |
| Package tracking | Manual tracking. Renewals often missed | Auto-alerts before packages expire |
| Reporting | Manual pivot tables, often outdated | Real-time analytics and auto-generated reports |
| Monthly billing | 2-3 days of manual calculation each month | Invoices raised in INR from attendance |
| Parent communication | Manual WhatsApp messages one-by-one | Automated WhatsApp updates to parents |
| Setup time | Ongoing. You maintain the system forever | 2 hours. We import your data and train your staff |
| Pricing | Free, but costs hours of admin time each week | From ₹2,999/month |
What it costs to replace spreadsheets, and to keep them
Spreadsheets are free, but they cost hours of scheduling and record-keeping every week, lose context when therapists hand over patients, and leave parents guessing. Theraflow replaces them with scheduling, attendance, notes, the parent app, package alerts, INR invoicing and WhatsApp updates in one place.