Therapy centre management software features

    Every feature in Theraflow, the therapy centre management software for speech, OT, ABA, physiotherapy and mental health centres in India: scheduling, session notes, billing, the parent app and WhatsApp.

    Session scheduling and a calendar without double bookings

    See every therapist's availability, then book, reschedule and fill cancellations in seconds. The calendar handles recurring sessions, holiday calendars aligned with Indian school schedules, and therapist handovers.

    AI scheduling suggestions

    Theraflow suggests session times from therapist availability, patient preferences and your centre's utilisation patterns, so fewer slots clash or sit empty.

    Attendance tracking

    Therapists mark attendance from their phone in one tap. Missed sessions, cancellations and make-up classes are tracked, and gaps are flagged.

    Session notes any therapist can pick up

    Therapists log notes and IEP goals from their phone and generate progress reports. A backup therapist gets full context in 60 seconds.

    Parent app for progress tracking

    Parents see their child's progress, session history, milestones and therapist notes in their own app, so they can answer "is therapy working?" themselves.

    Reports and analytics, updated in real time

    Therapist utilisation, cancellation rates and session trends, for decisions about hiring, scheduling and growth.

    Package and expiry alerts

    Track every package balance and get alerts before packages expire, so renewals are not forgotten.

    Every therapist on one dashboard

    Each therapist gets their own view; administrators see every therapist's workload and utilisation, and patient history survives therapist changes.

    Billing and invoicing in rupees

    Invoices are reconciled against attendance and session packages, with per-branch rates, renewals and outstanding payments. They issue through your own Zoho Books or Zoho Invoice account, so GST stays where your accountant files it.

    WhatsApp messages to parents

    Session reminders, progress updates and payment nudges go to parents on WhatsApp. Your centre keeps its existing WhatsApp Business number.

    Try it with your own centre's data.